IMU Sponsorship and Donation Eligibility and Processes
The IMU has a longstanding tradition of supporting registered student organizations, UI departments, and the local community. The IMU has sponsored and supported numerous events across the UI campus and donated items or services to many UI organizations and programs.
The processes defined below include the donation and sponsorship of all IMU departments, including the Iowa House Hotel and Iowa Hawk Shop and University Bookstore.
Must be a registered student organization, University of Iowa Department, or a non-profit 501(c)(3) entity and the University of Iowa is a recognized participant or sponsor of the non-profit's event.
Please see the UI policy on external charitable donations: https://opsmanual.uiowa.edu/administrative-financial-and-facilities-policies/fund-solicitation/charitable-donations-outside
To be considered, non-profit 501(c)(3) organizations must provide a valid Tax ID number (EIN) associated with their organization and the UI must be a recognized participant or sponsor of the event.
Registered student organizations are given first-priority, UI departments, second priority, and non-profit organizations, third priority.
Non-profit 501(c)(3) organizations not located in the state of Iowa, will not be considered for the donation of items. Approved non-profit events and organizations are only eligible for one item donated from the Iowa Hawk Shop and University Bookstore. Special requests for specific donation items will not be granted. We are not able to provide bulk quantity items.
Events that are personal in nature (e.g., raising funds for an individual’s medical bills due to illness) will not be considered.
Events with alcohol service will not be considered.
All donation requests must be submitted online via our donation request form. We no longer accept phone, letter, or email requests. Form link is located below.
Requests must be submitted by the published deadlines. Requests will not be awarded retroactively.
Requests are limited to one donation, sponsorship, or item per organization per year.
Please make only one sponsorship or donation request per form submission.
IMU space/room/AV donations are limited to one program per registered student organization or UI department annually. IMU space/room donations are limited to registered student organizations and UI departments.
Iowa House Hotel room donations are limited to one hotel room per event, per registered student organization or UI department annually.
Iowa House Hotel room donations are limited to registered student organizations and UI departments.
Block room reservations are not eligible for donation requests. Registered student organizations and UI departments already receive a discounted rate for block room reservations. Contact the Iowa House Hotel directly for more information regarding discounted block room rates.
As stated, donations are for registered student organizations, UI departments, or non-profit 501(c)(3) organizations (that meet the UI criteria regarding external donations to outside organizations).
All item donations must occur at an event, items should not be used for on-line auctions.
Submitting a request does not guarantee a donation.
Requests will be reviewed on the following dates annually:
- February 15
- April 15
- June 15
- August 15
- October 15
- December 15