The IMU Senior Associate Director or his/her designee makes the final determination as to whether a room rental deposit may be moved to the new reservation.
Student Organizations
Student organizations cancelling reservations in the Main Lounge and 2nd Floor Ballroom less than 61 days before their event date will be charged a late cancellation fee of the full room rental. Student organizations cancelling reservations in Black Box Theater, North Room, or South Room less than 31 days before their event date will be charged a late cancellation fee of the full room rental.
University Departments
University departments may cancel reservations up to one year prior to the event date and receive a full refund. After the one year date, departments cancelling rooms forfeit the full room fee. Reservations moved within the same academic year may be eligible to move room rental deposits to the new reservation.
University Guests
University guests cancelling rooms forfeit the full room rental fee. Reservations moved within the same academic year may be eligible to move room rental deposits to the new reservation.