Registered Student Organizations
Registered student organizations in good standing with the Office of Leadership, Service & Civic Engagement are eligible to reserve space and receive a subsidized rate for use of the space acknowledgement of the department’s receipt of student service fees. Only student officers of registered student organizations are permitted to make reservations for IMU venues.
Student organizations are eligible to make series, individual meeting room, promotional, and solicitation reservations beginning April 15th at 8:00 am for the upcoming academic year and are not to exceed ten (10) reservations per month (unless otherwise noted in this document). Additional reservations are allowed on the first day of each month for the following month.
Series and individual meeting room reservations must be submitted via the web booking system (more information here), with the exception of reservations for rooms within seven (7) business days of use. All other requests can be submitted to email@example.com.
Before sponsoring a political campaigning event or elected official, the student organization representative must contact the Associate Dean of Students & Executive Director of the IMU, in 135 IMU, or call (319) 335-1162 to make an appointment. University Guest rates may apply to political events. To view the complete policy for visiting political candidates and elected officials click here.
Meeting rooms may be reserved by student organizations for the use of study space for the group. Study room reservations will count towards the ten (10) allowed bookings per month. Study reservations cannot be longer than three (3) hours in length and are not allowed during the last two (2) weeks of each semester.
Study room reservations may be cancelled by IMU Administration if the student organization’s study reservation limits IMU meeting room space. Every effort will be made to find other accommodations for meeting room reservations being cancelled.
Event Information Forms
An Event Information Form (EIF) is required for reservations with one of the following situations: reservations for rooms with a rental fee, Hubbard Park, bake sales, and rallies. EIFs are also required for organizations paying a speaker to attend their event, showing or playing copyrighted material, charging admission/collecting funds, or any other reservation deemed as required by IMU Administration. The EIF will be filled out on the Engage website.
Instructions for filling out the form will be sent to the student planning the event after a reservation is already in place with the IMU Event Services Office. The student is responsible for obtaining the appropriate approvals on Engage. All event approvals, along with any necessary payments, must be received before a reservation will be confirmed. EIFs should be initiated at least four (4) weeks before the event date and completed at least two (2) weeks before the event date.
If your organization plans to host a blood drive, please note that the DeGowin Blood Center is the IMU-exclusive provider for blood drives. Reservations for DeGowin do not require an EIF to be completed, but you will need to schedule a time to meet with an IMU Facility Coordinator (contact firstname.lastname@example.org).