A/V, Equipment, and Services
IMU Audio Visual pricing is currently under review. For the most up-to-date information please reach out the Event Services office through imu-eventservices@uiowa.edu.
Included with your rental fee
Please see individual IMU Meeting Room pages for equipment provided in those spaces.
The following is included with the rental fee in the IMU Main Lounge, International Ballroom, Richey Ballroom, North and South Rooms, and Black Box Theater:
- Custom room layout (i.e. tables, chairs, podium, etc.)
- There will be an additional charge for any set change in the middle of an event.
- Various tables/sizes (i.e. banquet rectangles, rounds, etc)
- Table linens rent for $2 each. (Linen rental costs updated as of 1/1/26)
- Trash and recycling services
- The use of the house lighting and sound systems (Main Lounge, International Ballroom, Richey Ballroom, and Black Box Theater only)
- 1 podium with wired microphone
- 2 easels
- 6 ropes and stanchions
- 2 extension cords with power strips
- Staging (3 sections carpeted in either 8" or 2' heights)
Audiovisual equipment
IMU Audio Visual pricing is currently under review. For the most up-to-date information please reach out the Event Services office through imu-eventservices@uiowa.edu.
*Equipment rental is for use on IMU premises only.
| Equipment type |
|---|
| Anchor Portable Sound System |
| AV Cart |
| Projector - Data/Video 4000 Lumen for North Room/South Room |
| Projector - Data/Video with 6500 Lumen for Main Lounge/International Ballroom |
| Ethernet Cable with Internet |
| Ethernet Hub |
| Flip Chart |
| Flip Chart with Post-it Paper |
| Phone Line |
| Phone - Polycom for Conference Call |
| Power Point Remote |
| Sound System - Pro Audio (includes 4 hours with staff) |
| Projection Screen - Large (9' x 12' Skirted Rear or Front) |
| Projection Screen - Small (5'X5') |
| Web Cam |
| Microphone - Wireless Handheld or Lapel |
| Microphone - Wired |
| Up-lights |
Other services & fees
Equipment rental is for use on IMU premises only.
IMU Audio Visual pricing is currently under review. For the most up-to-date information please reach out the Event Services office through imu-eventservices@uiowa.edu.
| Service |
|---|
| Audio Visual Technicians (2 hr min applies; adjust lighting, volume, and AV troubleshooting) |
| Backdrop |
| Banner Hanging |
| Dance Floor (each section is 3'x3'; 21x21 included for public groups at no charge) |
| Easel |
| Electrician Charges (Connect/Disconnect to additional power) |
| Event Services Labor Charge (no minimum charge) |
| Extension Cord with Power Strip |
| Late Close / Early Open |
| Meter Hoods - Must be reserved at least 48 hours in advance (per hood per day) |
| Phone Charger Docking Station |
| Piano |
| Piano Tuning |
| Pipe and Drape (8' pipe) |
| Portable Walls |
| Public Safety |
| Quad Box |
| Ropes and Stanchions (Rented in 6' length section) |
| Set Change (speak to Events Coordinator for exact charge) |
| Stage (available in 8", 2' or 4' height in 4'x8' sections); three sections of 8" or 2' stage at no cost for Main Lounge and Ballroom |
| Table Linens (per linen; black linens only) Linen rental costs updated as of 1/1/26 |
| Water Station (includes set up with 150 people and trash service) |
| White Board (all non-fee meeting rooms are equipped with a white board) |
Hubbard Park services & fees
For the most up-to-date information please reach out the Event Services office through imu-eventservices@uiowa.edu.
| Service |
|---|
| Electrician Charges (Connect/Disconnect to additional power) |
| Rain Back-up |
| Tables for Hubbard Park (up to 5 can be provided, 2 chairs each) |
| Trash Removal Hubbard Park (Comes with trash barrels, bags, and staff) |
| Water Access on Hubbard Park |