Online Reservation Instructions
IMU Event Services uses an online reservation system called Mazevo. Mazevo can be used by registered UI student organizations and university departments to reserve free IMU and campus outdoor spaces.
Mazevo's online reservation system can be used to make free reservations for:
- IMU meeting rooms
- Indoor and outdoor information tables
- Outdoor space reservations
- Student organizations can also reserve Danforth Chapel on the Mazevo website.
Note: You are not able to reserve fee spaces (Main Lounge, International Ballroom, Black Box Theater, North Room, or South Room) through Mazevo. For details on reserving those spaces, please visit the Reservations page.
If you haven't used Mazevo before, you can request an account here:
Instructions for requesting a Mazevo account
Members of registered UI student organizations and departments can use the Mazevo reservation system to request free spaces via the Mazevo website or mobile app. In order to make reservation requests online, you must first have an account to log on to Mazevo's system.
- To sign up for a Mazevo Requester account, go to Mazevo's website (uiowa.mymazevo.com).
- When prompted, you should log in with your HawkID and password. (If further prompted to select an organization, please ONLY select "IMU Event Services/University Catering."
- Please give the Event Services office about (3) business days to follow up with you via email. We will be asking you what student organization(s) or department(s) you will be making reservations for.
- Once you respond to our email with your information, we will send another email with instructions for using Mazevo to request space.
University guests:
University guests should email imu-eventservices@uiowa.edu or call 319-335-3114 to reserve spaces.
About Mazevo
Mazevo (mah-zay-voe) is Greek for "gather"! We highly encourage you to familiarize yourself with the Mazevo request process. Please refer to the Online Reservation Booking Rules section for the number of days in advance needed to request a space online.
How to request a space online using the Mazevo website:
- After signing up for a Mazevo account, you can access the Mazevo website here.
- For specific details on how to submit an event request from the Mazevo website, read the following instructions provided by Mazevo.
Online reservation booking rules
Depending on which space(s) you are requesting and depending on whether you are with a student organization or department, there are different rules for each type of reservation request. Please review the table below for booking rules.
If your request is outside of those parameters, please contact the IMU Event Services office at imu-eventservices@uiowa.edu or 319-335-3114 so we can determine if we can accommodate your request.
Only the spaces listed below are able to be requested through Mazevo. Please visit the Reservations page to learn more about how to reserve the spaces not listed below.
Student organization booking rules
| Space | Requestable Spaces | Requestable Dates | Requestable Times | Maximum Booking Length | Days in Advance to Request | Number of Bookings per Event |
|---|---|---|---|---|---|---|
| IMU Meeting Rooms | All rooms on this page | Until 7/31/25 | 8:00 am - 11:00 pm | 480 minutes | 14 | 20 |
| Danforth Chapel | Danforth Chapel | Until 7/31/25 | 8:00 am - 11:00 pm (after 6:00 pm, Monday - Friday; anytime on weekends) | 480 minutes | 14 | 20 |
| Indoor Information Tables | (2) near Hubbard Commons, (2) near Ground Floor Chalk Talk Lounge (map of locations) | Until 7/31/25 | 8:00 am - 11:00 pm | No limit | 14 | 20 |
| Outdoor Information Tables | (2) on Pentacrest Semi-Circle, (2) on Kautz Plaza, (1) on Hubbard Park (map coming soon) | Until 7/31/25 | 8:00 am - 8:00 pm | No limit | 14 | 20 |
| Hubbard Park | Hubbard Park (4 Quadrants) | Until 7/31/25 | 7:00 am – 11:00 pm | No limit | 28 | 20 |
| Other Outdoor Event Spaces | Pentacrest East (2 sections), North Library Plaza, Gibson Square (these spaces) | Until 7/31/25 | 8:00 am - 10:00 pm | No limit | 28 | 20 |
Department booking rules
| Space | Requestable Spaces | Requestable Dates | Requestable Times | Maximum Booking Length | Days in Advance to Request | Number of Bookings per Event |
|---|---|---|---|---|---|---|
| IMU Meeting Rooms | All rooms on this page | Until 7/31/25 | 8:00 am - 11:00 pm | No limit | 3 | 20 |
| Indoor Information Tables | (2) near Hubbard Commons, (2) near Ground Floor Chalk Talk Lounge (map of locations) | Until 7/31/25 | 8:00 am - 11:00 pm | No limit | 7 | 20 |
| Outdoor Information Tables | (2) on Pentacrest Semi-Circle, (2) on Kautz Plaza, (1) on Hubbard Park (map coming soon) | Until 7/31/25 | 8:00 am - 8:00 pm | No limit | 7 | 20 |
| Hubbard Park | Hubbard Park (4 Quadrants) | Until 7/31/25 | 7:00 am – 11:00 pm | No limit | 7 | 20 |
| Other Outdoor Event Spaces | Pentacrest East (2 sections), North Library Plaza, Gibson Square (these spaces) | Until 7/31/25 | 7:00 am - 10:00 pm | No limit | 7 | 20 |