A/V, Equipment, and Services
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Included with your rental fee
Please see individual IMU Meeting Room pages for equipment provided in those spaces.
The following is included with the rental fee in the IMU Main Lounge, International Ballroom, Richey Ballroom, North and South Rooms, and Black Box Theater:
- Custom room layout (i.e. tables, chairs, podium, etc.)
- There will be an additional charge for any set change in the middle of an event.
- Various tables/sizes (i.e. banquet rectangles, rounds, etc)
- Table linens rent for $1 each.
- Trash and recycling services
- The use of the house lighting and sound systems (Main Lounge, International Ballroom, Richey Ballroom, and Black Box Theater only)
- 1 podium with wired microphone
- 2 easels
- 6 ropes and stanchions
- 2 extension cords with power strips
- Staging (3 sections carpeted in either 8" or 2' heights)
Audiovisual equipment
If you have questions about any of these items or if you would like to add them to your reservation, please email imu-eventservices@uiowa.edu.
*Equipment rental is for use on IMU premises only.
| Equipment type | Student organization | Department | Public |
|---|---|---|---|
| Anchor Portable Sound System | $50 | $80 | $100 |
| AV Cart | $5 | $10 | $15 |
| Projector - Data/Video 4000 Lumen for North Room/South Room | $35 | $70 | $100 |
| Projector - Data/Video with 6500 Lumen for Main Lounge/International Ballroom | $50 | $200 | $300 |
| Ethernet Cable with Internet | $15 | $30 | $75 |
| Ethernet Hub | $10 | $15 | $35 |
| Flip Chart | $7 | $10 | $15 |
| Flip Chart with Post-it Paper | $35 | $35 | $35 |
| Phone Line | $35 first day $30 addt'l days | $35 first day $30 addt'l days | $75 first day $35 addt'l days |
| Phone - Polycom for Conference Call | $60 | $60 | $90 |
| Power Point Remote | $5 | $7 | $15 |
| Sound System - Pro Audio (includes 4 hours with staff) | $200 | $360 | $400 |
| Projection Screen - Large (9' x 12' Skirted Rear or Front) | $35 | $50 | $125 |
| Projection Screen - Small (5'X5') | $10 | $15 | $35 |
| Web Cam | $15 | $20 | $30 |
| Microphone - Wireless Handheld or Lapel | $20 | $30 | $50 |
| Microphone - Wired | $5 | $10 | $15 |
| Up-lights | $10/light | $15/light | $20/light |
Other services & fees
Equipment rental is for use on IMU premises only.
| Service | Student organization | Department | Public |
|---|---|---|---|
| Audio Visual Technicians (2 hr min applies; adjust lighting, volume, and AV troubleshooting) | $20 per hour per technician | $20 per hour per technician | $20 per hour per technician |
| Backdrop | $10 | $15 | $25 |
| Banner Hanging | $50 per banner outside/$25 per banner inside | $50 per banner outside/$25 per banner inside | $50 per banner outside/$25 per banner inside |
| Dance Floor (each section is 3'x3'; 21x21 included for public groups at no charge) | $15 per section | $15 per section | $15 per section |
| Easel | $5 | $7 | $10 |
| Electrician Charges (Connect/Disconnect to additional power) | $300 | $300 | $300 |
| Event Services Labor Charge (no minimum charge) | $20 per hour per staff | $20 per hour per staff | $20 per hour per staff |
| Extension Cord with Power Strip | $3 | $5 | $7 |
| Late Close / Early Open | $60/hr | $120/hr | $300/hr |
| Meter Hoods - Must be reserved at least 48 hours in advance (per hood per day) | $28 | $28 | $28 |
| Phone Charger Docking Station | $10 | $20 | $50 |
| Piano | $25 | $40 | $100 |
| Piano Tuning | At vendor cost | At vendor cost | At vendor cost |
| Pipe and Drape (8' pipe) | $2 per linear foot | $2 per linear foot | $2 per linear foot |
| Portable Walls | $10 | $15 | $25 |
| Public Safety | At vendor cost | At vendor cost | At vendor cost |
| Quad Box | $25 | $50 | $75 |
| Ropes and Stanchions (Rented in 6' length section) | $5 | $6 | $15 |
| Set Change (speak to Events Coordinator for exact charge) | $40 minimum for each change | $40 minimum for each change | $40 minimum for each change |
| Stage (available in 8", 2' or 4' height in 4'x8' sections); three sections of 8" or 2' stage at no cost for Main Lounge and Ballroom | $35 per section | $35 per section | $35 per section |
| Table Linens (per linen; black linens only) | $1 | $1 | $1 |
| Water Station (includes set up with 150 people and trash service) | $10 per igloo | $10 per igloo | $10 per igloo |
| White Board (all non-fee meeting rooms are equipped with a white board) | $15 | $25 | $40 |
Hubbard Park services & fees
| Service | Student organization | Department | Public |
|---|---|---|---|
| Electrician Charges (Connect/Disconnect to additional power) | $300 | $300 | $300 |
| Rain Back-up | Standard room rate whether used or not | Standard room rate whether used or not | Standard room rate whether used or not |
| Tables for Hubbard Park (up to 5 can be provided, 2 chairs each) | $5/table | $5/table | NA |
| Trash Removal Hubbard Park (Comes with trash barrels, bags, and staff) | $10 | $10 | $100 |
| Water Access on Hubbard Park | $15 | $25 | $50 |