A/V, Equipment, & Services

AV, Equipment, & Services

Included with your rental fee  |  Audiovisual equipment  |  Other services & fees  |  Hubbard Park services & fees

Included with your rental fee

Please see individual IMU Meeting Room pages for equipment provided in those spaces.

The following is included with the rental fee in the IMU Main Lounge, 2nd Floor Ballroom, North and South Rooms:

  • Custom room layout (i.e. tables, chairs, podium, etc.)
    • There will be an additional charge for any set change in the middle of an event.
  • Table and linen skirting
  • Trash and recycling services
  • The use of the house lighting and sound systems (Main Lounge and 2nd Floor Ballroom only)
  • Microphone (1 wired microphone with podium)
  • 1 AV cart
  • 2 easels
  • 6 ropes and stanchions
  • 2 extension cords with power strips
  • Staging (3 sections carpeted in either 8" or 2' heights)

Audiovisual equipment

If you have questions about any of these items or if you would like to add them to your reservation, please email imu-facilitycoordinator@uiowa.edu.

*Equipment rental is for use on IMU premises only.

Equipment type

Student 
organization

 Department

 Public

Anchor Portable Sound System $50 $80 $100
AV Cart $5 $10 $15
Data/Video Projector 4000 Lumen; recommended for North/South Rooms $35 $70 $100
Data/Video Projector 6500 Lumen Projector;  recommended for Main Lounge/2nd Floor Ballroom $50 $200 $300
Ethernet Cable with Internet $15 $30 $75
Ethernet Hub $10 $15 $35
Flip Chart $7 $10 $15
Flip Chart with Post-it Paper $35 $35 $35
Phone Line $35 first day
$30 addt'l days
$35 first day
$30 addt'l days
$75 first day
$35 addt'l days
Podium 
(free with fee Rooms)
$15 $25 $50
Podium with Wired Microphone $20 $35 $65
Polycom Audio Conferencing Phone Unit $60 $60 $90
Power Point Remote $5 $7 $15
Pro Audio Sound System 
(includes 4 hours with staff)
$200 $360 $400
Projection Screen - Large
(9' x 12' Skirted Rear or Front)
$35 $50 $125
Projection Screen - Small (5'X5') $10 $15 $35
Spotlight
(including 3 hours labor)
$75 $100 $125
Web Cam $15 $20 $30
Wireless Handheld or Lapel Microphone $20 $30 $50
Wired Microphone $5 $10 $15
Up-lights $10/light  $10/light $10/light

 

Other services & fees

Equipment rental is for use on IMU premises only.

Service

Student 
organization

 Department

 Public

Audio Visual Technicians
(2 hr min applies; adjust lighting, volume, and AV troubleshooting)
$20 per hour per technician $20 per hour per technician $20 per hour per technician
Backdrop $10 $15 $25
Banner Hanging $50 per banner outside/$25 per banner inside $50 per banner outside/$25 per banner inside $50 per banner outside/$25 per banner inside
Dance Floor
(each section is 3'x3'; 21x21 included for public groups at no charge)
$15 per section $15 per section $15 per section
Easel $5 $7 $10
Electrician Charges
(Connect/Disconnect to additional power)
$300 $300 $300
Event Services Labor Charge
(no minimum charge)
$20 per hour per staff $20 per hour per staff $20 per hour per staff
Extension Cord with Power Strip $3 $5 $7
Late Close / Early Open $60/hr $120/hr $300/hr
Meter Hoods - Must be reserved in advance
(per hood per day)
$27 $27 $27
Phone Charger Docking Station $10 $20 $50
Piano $25 $40 $100
Piano Tuning At vendor cost At vendor cost At vendor cost
Pipe and Drape
(8' pipe)
$2 per linear foot $2 per linear foot $2 per linear foot
Portable Walls $10 $15 $25
Public Safety At vendor cost At vendor cost At vendor cost
Quad Box $25 $50 $75
Ropes and Stanchions
(Rented in 6' length section)
$5 $6 $15
Set Change
(speak to Events Coordinator for exact charge)
$40 minimum for each change $40 minimum for each change $40 minimum for each change
Spot Light Positioning 
(arrange in advance)
$200 $200 $200
Stage
(available in 8", 2' or 4' height in 4'x8' sections); three sections of 8" or 2' stage at no cost for Main Lounge and Ballroom
$35 per section $35 per section $35 per section
Water Station
(includes set up with 150 people and trash service)
$10 per igloo $10 per igloo $10 per igloo
White Board
(all non-fee meeting rooms are equipped with a white board)
$15 $25

$40

Hubbard Park services & fees

Service

Student 
organization

 Department

 Public

Electrician Charges
(Connect/Disconnect to additional power)
$300 $300  $300 
Rain Back-up Standard room rate whether used or not Standard room rate whether used or not Standard room rate whether used or not
Tables for Hubbard Park
(up to 5 can be provided, 2 chairs each)
$5/table $5/table NA
Trash Removal Hubbard Park
(Comes with trash barrels, bags, and staff)
$10 $10 $100
Water Access on Hubbard Park $15 $25 $50
Hubbard Park Wedding Ceremonies  N/A  N/A  $700