University Departments

Reservation Information

University departments and federal, state or local government agencies are eligible to reserve space and pay a rate that is estimated on actual costs. Government agencies must pay in advance with an agency check or credit card.

University departments are eligible to make series, individual meeting room, and information table reservations beginning the second Friday of June at 8:00 am for the upcoming academic year and are not to exceed ten (10) reservations per month (unless otherwise noted in this document).  Additional reservations are allowed on the first day of each month for the following month.  Series and individual meeting room reservations may be submitted via the online request system called Mazevo. If the reservations is less than 4 days away, please call IMU Event Services at 319-335-3114, or email imu-eventservices@uiowa.edu

Meeting rooms may not be reserved by university departments for use as study space for classes unless approval is granted by the Associate Director, IMU Administration and Operations. If approved, study room reservations will count towards the ten (10) allowed bookings per month.

Cancellation 

Departments may cancel event room reservations one year prior to the event date and receive a full refund. Events cancelled after the one year date forfeit the deposit.

Exemption for Classroom Scheduling 

Meeting rooms in the IMU are not intended for classroom scheduling. Request for exemption to this policy should be made in writing to the Associate Director, IMU Administration and Operations. For classrooms scheduling, please visit here: https://registrar.uiowa.edu/classroom-scheduling.

Decorations

The IMU has set forth guidelines for decorating within the IMU facility and event spaces. Any one not following policy may lose reservation privileges… Continue reading

Co-Sponsorships

Student organizations or university departments making the initial reservations are to be held as the responsible organization for the event. If a bal… Continue reading

More: